In light of the recent employee payroll leak that occurred at SnapChat, Google decided it was time to upgrade their Gmail security measures, which should probably give users more comfort, knowing that their personal information will not reach unauthorized hands.
In December 2015 the company launched its data loss prevention (DLP) feature as part of their effort to protect their customers’ sensitive data. Now Google has announced a series of new options, which will upgrade their security protocols with yet another level of protection.
The most important feature will be the Optical Character Recognition (OCR), which is basically a tool that searches for any private e-mail contents, such as bank details, social security numbers or a driver’s license number.
This tool can scan not only e-mail bodies, but also anything attached to it, such as spreadsheets, documents or presentations.
Suzanne Frey is the director of security, trust and privacy at Google Apps. She explains that Gmail’s DLP will automatically verify all outgoing e-mails and decide what to do with them according to the admin’s specifications: it can either quarantine the e-mail, allow users to revise the information or prevent the e-mail from being sent and notify the sender.
The company has also integrated new predefined content detectors, which will help scan e-mails in search of personally identifiable information in several countries.
According to Google representatives, admins now have the possibility to apply the OCR in the Admin console at the organizational level for both the content compliance and the objectionable content rules.
This new security protocol gives more power to admins, allowing them to specify certain parameters for dealing with e-mails in an effective manner. A good example of this is if a company decides to quarantine an e-mail that contains a credit card information and then rejects 10 others from the start.
This new feature brings a more practical approach to managing e-mails, allowing organizations to handle things as they see fit.
These new security enhancements can help Gmail compete with big companies like Microsoft when it comes to giving businesses a wider range of productivity services.
With the serious headway made by the company with their Google Apps for Work platform, it is no wonder that they’ve decided to upgrade their security features. The company’s business services (such as Gmail, Google Docs etc.) have become more and more popular in the office environment, which means huge transfers of data are being made every day on their platform.
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